IsraAID US - Office Administrator

IsraAID

ישראל
משרה קבועה
משרה מלאה

לפני חודשיים

IsraAID US seeks an enthusiastic, skilled, and collaborative Nonprofit Office Administrator responsible for office administration and development support including gift processing, and data entry for a US nonprofit organization with international impact.About IsraAIDIsraAID (Global) is an international, non-governmental humanitarian aid organization based in Israel. Since its founding in 2001, IsraAID has worked in emergency and long-term development settings in more than 60 countries around the world. IsraAID responds to emergencies and helps people affected by crises rebuild their lives, their communities, and their futures. From hurricanes to refugee crises to global pandemics, IsraAID mobilizes quickly and collaborates with communities at the grassroots level, staying for as long as it takes.IsraAID (US) Global Humanitarian Assistance, Inc. is the US affiliate of IsraAID (Global), and currently has five staff spread across Los Angeles, Palo Alto, New York, and South Florida, and partners with communities across the United States, introducing Americans of all ages and backgrounds to IsraAID’s global humanitarian mission, and raises critical awareness and funds for IsraAID’s global operations. In 2023, IsraAID US’ revenue was $23 Million.LocationThis position is hybrid in-person and could be based EITHER out of our Los Angeles (CA) or Fort Lauderdale/Boca Raton (FL) area offices. Relocation assistance will not be provided.Job Description OverviewThis position is part of IsraAID US’ growing team, reporting to the Development Manager. The candidate will assist the organization in office administration, gift processing, database management, and various administrative and development projects.The candidate will help support the day-to-day administrative and fundraising tasks for the efficient functioning of the US office. This position plays a key support role to ensure that IsraAID donors experience high-quality interactions with the organization, ultimately helping to foster long-term engagement and investment in IsraAID.Essential Job Functions:Collaborative Understanding

Collaborate closely with leadership and staff to understand the organization’s history, programs, and evolving needs
Engage in weekly staff meetings to align development and administrative efforts across the organization

Office Operations

Provide general donor support by answering phone lines and responding to general email questions
Manage production and maintenance of collateral materials, supplies, and forms, and distribute to staff located remotely
Support US Board and Committees with scheduling and reminders

Gift Processing and Database Administration

Oversee gift processing in coordination with Finance & Development staff, including supporting check deposit processes, data entry, reporting, and monthly gift reconciliation process
Production of gift acknowledgement and tax receipt letters
Donor database upkeep including data entry, gift entry, and campaign setup in Salesforce CRM

Characteristics

Ability to take initiative with limited direction, anticipate needs, and remain calm under pressure
Self-directed individual who can work and complete projects on time
Proactive self-starter with a curiosity and desire to learn
Excellent interpersonal, written and oral communication skills
Collaborative team player - able to work with internal and external stakeholders
Sense of humor
Detail oriented and extremely well-organized, with ability to manage multiple projects and prioritize tasks
Committed to the time-tested workplace values of Respect, Teamwork, Integrity, Excellence, and Accountability

Requirements:

Minimum of 3+ years of work experience in a nonprofit setting, including experience with data entry, development operations, and office administration
Experience in a fundraising setting strongly preferred
Excellent computer skills

Proficiency with Microsoft Office Suite is required

Knowledge of fundraising CRM (Salesforce) strongly preferred

Excellent interpersonal skills to assist with representing IsraAID with diverse individuals and community stakeholders.
Excellent organizational skills and the ability to complete tasks in a timely manner
Impeccable written English and grammar
Passion for IsraAID’s humanitarian mission

The above-listed criteria are intended to describe the general nature and level of work of this position, but is not an exhaustive list of all duties and responsibilities. IsraAID US reserves the right to amend responsibilities to meet business and organizational needs, as necessary.Studies show that women and people from underrepresented groups often only apply to jobs if they meet 100% of the qualifications – yet few people ever meet every qualification. If that applies to you, IsraAID encourages you to break that statistic and apply.BenefitsA competitive salary and a comprehensive benefits package including, but not limited to: medical, dental, life, and vision insurance, Flexible Spending Accounts, 401k with employer match, as well as a generous time off/holiday policy.Equal Employment OpportunityIsraAID is proud to be an equal opportunity employer. As Israel’s leading humanitarian organization, we are committed to treating people with compassion and respect. All qualified applications will be considered for employment without regard to age, race, color, national origin, ancestry, religion, sex, sexual orientation, gender identity or expression, marital status, pregnancy, disability, mental disorder, familial status, veteran status, genetic information, or any other protected characteristic as established by law.

IsraAID

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