Personal Assistant

• Provide administrative assistance, managing executives' calendars, including scheduling meetings and appointments.
• Receive guests and prepare for meetings by organizing refreshments, including making coffee and ordering lunch or snacks for participants.

• Coordinate work-related and personal travel arrangements, including transportation, hotel bookings, and attraction bookings.
• Open a Travel Authorization System (TAS) for each trip to ensure proper documentation and approval.
• Schedule meetings and manage all logistical needs to ensure efficient travel experiences.
• Support executives with their requirements during business and personal trips.

• Serve as the primary point of contact for internal and external communications on behalf of senior managers.
• Handle confidential information with discretion and professionalism.
• Foster positive relationships with executives, team members, and external partners.

• Assist executives in managing their personal lives by tracking all aspects such as vehicle maintenance, medical appointments, and family communication.
• Organize important dates like birthdays and anniversaries to ensure timely acknowledgments.
• Streamline all facets of the executive's personal life to help them save time and reduce stress

• Open purchase orders for suppliers promptly as needed for services like organizational consulting.
• Manage payments to suppliers to ensure timely and accurate processing.
• Oversee relationships with various suppliers to maintain ongoing operational efficiency and support.

• Work harmoniously with team members by fostering a supportive and positive work environment. Each team member should look out for one another and ensure effective communication and backup at all times.
• Provide notice in advance if leaving early.
• Maintain awareness of the executive's responsibilities and ensure updates are made according to established procedures

• Previous experience as a Personal Assistant or in a similar administrative role, supporting senior executives
• High-level English - spoken, written, and reading
• Strong ability to distinguish between what's essential and what's not, with a system-wide understanding and context awareness
• Genuine desire to support and help - being a key figure who provides peace of mind to executives
• High level of discretion, judgment, and reliability in handling sensitive information
• Excellent organizational and time management skills, including task prioritization under pressure
• Outstanding interpersonal skills, service-oriented, and clear communicator
• Team player mentality - cooperative, communicative, and reliable
• Full proficiency in Microsoft Office tools and calendar/email systems
• Proactive mindset - able to anticipate needs before they arise
• Flexibility and availability for occasional communication outside regular working hours, especially during high-demand periods or business travel

Mploy