Executive Assistant

• Manage complex, multi-time-zone calendars, prioritizing meetings with key stakeholders and proactively identifying and resolving scheduling conflicts. Provide practical solutions to maintain alignment and minimize disruptions, while serving as a trusted gatekeeper to ensure seamless daily operations.
• Act as a strong gatekeeper for executive calendars - proactively resolving conflicts, managing double-bookings, and ensuring meetings are scheduled with the professionalism that reflects the company's values (Calendar invites should have clear, typo-free titles and descriptions, and reflect sensitivity to availability and priorities).

• Support forums and meetings by assisting with preparation and follow-up activities.
• This includes gathering and consolidating updates, reviewing agenda for clarity and importance, tracking completion of presentation materials, receiving inputs from stakeholders in advance (e.g. HRBP), documenting key takeaways and action items and ensuring follow-through on next steps.

• Internal mailing lists: ensure the department's group-specific mailing lists are created, functional, and maintained.
• R&D onboarding plan: gather materials from stakeholders and ensure the final plan reflects the company's values with attention to detail (e.g. no broken links).

• 4+ years of experience as an Executive Assistant, ideally in a startup and supporting fast paced leaders.
• Proven ability to support multiple senior leaders in a fast-paced, dynamic environment with professionalism, composure and adaptability.
• Fluent in English and Hebrew - excellent written and verbal communication skills.
• Tech savvy - proficient in Google Workspace (Calendar, Docs, Sheets, Slides) and other tools such as monday.com, Slack, Zoom, Teams, ChatGPT etc.
• A sharp eye for detail, strong organizational skills, and the ability to anticipate needs.
• Learning mindset - receptive to feedback, looking to learn from mistakes, and demonstrates strong learning agility.
• Eager to understand the organizational/business context.
• Demonstrated maturity, judgment, and reliability - you're someone leaders can lean on with confidence.

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