Team Assistant

• Administrative assistance and support to the Office Head, the Executive Team Assistant, and other office professionals, ensuring the office is operating smoothly
• Calendar scheduling; arranging meetings and conference calls
• Coordinating travel arrangements
• Preparing expense reports
• Receptionist responsibilities including hosting office guests and answering in-bound phone calls & emails
• Maintenance of contacts, office files and reports
• Assist with managing and maintaining IT infrastructure
• Manage office budget, supplies inventory and place orders as necessary, both directly and online.
• Maintenance of a tidy and orderly office
• Organization of Team Wellness activities - birthdays, events around the Chagim etc.
• Support the organization of our annual conference, a very high branded event, attended by a couple of hundred of top industry professionals.
• Liaison with teams across the global offices: legal, finance, investment, marcomm, creative services etc.

• Must be fluent in both English and Hebrew (business level)
• At least five years' experience in a dynamic and changing environment - in a global company, advantage
• Experience in managing multiple priorities, administrative coordination, and logistics
• Microsoft application proficiency (Excel, PowerPoint, etc.)
• A problem solver, quick thinker, and assertive executer
• A multi-tasker who thrives under pressure and enjoys working within a team
• Strong attention to detail and highly developed organizational skills
• Ability to exercise discretion and maintain confidentiality
• Excellent inter-personal skills, political savvy, and good resource management, who works with enthusiam
• High level of discretion and trust
• Bachelors degree - an advantage

Mploy