Office & Operations Manager (ML Replacement)

Ask-AI

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משרה קבועה
משרה מלאה

לפני 8 ימים
שלח בקשה בקלות

Help build the GenerativeAI solution that superpowers workers across the enterprise!Ask-AI is an enterprise AI platform designed to transform how organizations serve customers and equip employees. It provides AI-first solutions that improve customer experiences through rep interactions, in-product, and digital touchpoints.The platform features a comprehensive knowledge management system, enterprise search with over 100 integrations, AI workflows, no-code apps, AI support ticket enrichment and advanced analytics.What you’re applying forThis is an opportunity to join a high-growth AI company!Ask-AI is growing rapidly, and we’re seeking a responsible, creative, and ambitious Operations Manager. In this role, you will optimize Ask-AI's day-to-day operational functions. The ideal candidate will possess a combination of organization, strong self-management skills, process optimization expertise, and the ability to drive change within a fast-paced environment.Responsibilities:Financial Operations

Oversee daily financial operations, including accounts payable/receivable.
Manage invoice collection and ensure timely vendor payments.
Oversee payroll processing and ensure accuracy and compliance with legal standards
Administer and track stock option plan processes.
Collaborate with the external CFO as a service vendor on all the financial operations aspects (payroll, vendor payments, audit, reports, cash management)
Issue and track customers’ invoices and payment processes.

Office Management

Manage day-to-day office operations, including workspace allocation, supplies, and vendor management.
Develop and enforce office policies and ensure compliance with health, safety, and operational regulations.
Support employee productivity and satisfaction by creating a well-equipped and organized workplace environment.

IT Operations

Manage relationships with IT vendors, ensuring service agreements and technology tools meet operational needs.
Ensure data security and compliance with IT policies, safeguarding against cyber threats and system vulnerabilities.

Security Operations

Lead regular security audits and ensure compliance with regulatory standards.
Oversee physical and digital security systems, including access control, surveillance, and incident response.
Respond to and manage security breaches, emergencies, or other operational risks.
Partner with external security vendors to ensure up-to-date measures are in place.

Requirements

3+ years of experience as an Operations Manager/ Office manager
Proven experience in financial operations and company operations.
Self-motivated and capable of independently managing complex projects with limited resources and competing priorities, while effectively driving company-wide strategic efforts.
Strong execution person with a “can do” approach.
Strong problem-solving and project management skills, focusing on addressing complex issues.
Excellent interpersonal skills and a team-oriented mindset are essential for achieving objectives.
Able to promote and drive collaboration among diverse groups, including external vendors.

Ask-AI